Jordan: Grant Manager – MADAD

Organizational context (where the job is located in the Organization)

Jordan hosts more than 660,315 registered Syrian refugees who have fled from the ongoing conflict in Syria. The prolonged crisis and continued arrival of refugees in Jordan has continued to put a strain on Jordanian infrastructure and essential services. According, to UNHCR 79 per cent of these registered refugees live outside refugee camps, in Jordanian cities, towns, and rural areas. A recent survey in the urban areas of Amman, Irbid and Mafraq found that 87% of Syrian refugee families were in debt, 10% removed children from school to save educational expenses, 6% put their children to work and 3% married off their daughters[1]. These findings confirm the deteriorating economic situation for Syrian refugees, with a large part of the refugee population dependent on humanitarian handouts.

IFRC continue to work tirelessly to provide humanitarian assistance to incoming refugees, in cooperation with Jordan Red Crescent Society and other stakeholders. Working in cooperation, IFRC/JRCS are providing support to Syrian refugee families living in host communities and vulnerable Jordanian families. Main programmes supported by IFRC are Cash Transfer Programme (CTP) for vulnerable Syrian refugee families, Community Based Health First Aid (CBHFA) targeting both refugees and host population, livelihood activities initiated in late 2016, and organizational development of JRCS.

In December 2014, the European Commission launched a EU Regional Trust Fund in response to Syrian Crisis, called ’MADAD Fund’ (EUTF for Syria). The Trust Fund primarily addresses longer-term resilience needs of Syrian refugees and IDPs in neighboring countries, as well as supporting host communities and their administrations. The Trust Fund may also be adapted to finance transition and reconstruction needs in a post-conflict Syria. The overall objective of the MADAD Trust Fund is to provide a coherent and reinforced aid response to the Syrian crisis on a regional scale, responding primarily in first instance to needs of refugees from Syria in neighbouring countries, as well as of the communities hosting the refugees and their administrations, on resilience and early recovery. The MADAD Trust Fund focuses on current priority needs, but may also be adapted to reconstruction needs in a future post-conflict scenario. In line with recommendations from EU for a coordinated response from the Red Cross Red Crescent movement, it has been established that Danish Red Cross will act as the co-ordinator on behalf of the Parties who will act as co-beneficiaries under the EU Grant Contract. The RCRC actions will be implemented through a consortium of 15 RCRC partners in 5 countries, each country having its own country leads, based on capacities and interest. In Jordan IFRC works with the Jordan Red Crescent as host national society. Main components of Jordan programmes are livelihoods, Community Based Health and First Aid and Psycho-social support.

Job purpose

The Grant Manager will work towards ensuring quality and timely implementation of MADAD as well as further developing the strategic partnership between the IFRC, Danish Red Cross and the EU Delegation to Jordan. ** The Grant Manager will manage the relationships with donors of the operation including monitoring of program progress against the specific approved proposals and funding agreements, and ensuring compliance with reporting requirements.

In addition to donor liaison, the position holder will coordinate closely with Federation operations managers to ensure optimal allocation of donor resources and follow up on any issues/challenges. **

Job duties and responsibilities IFRC

The position holder supports the implementation of the EU MADAD multi-year grant (2017 – 2019) in Jordan. The project’s budget is Euro 2,886,889. The Grant Manager will lead IFRC’s liaison with the Danish Red Cross’ Regional Grant Coordinator for MADAD as well as maintaining contact and coordination with the EU’s MADAD focal points in Jordan. Working with the Livelihoods and CBHFA team the grant manager will ensure the project activities are implemented in line with the EU guidelines i.e. financial, grant agreement, communication and visibility guidelines. He/she will lead, initiate and oversee necessary changes in the IFRC cooperation, mainly PMER, Finance and Audit, with the National Society, EU Delegation to Jordan as well as the Danish Red Cross in Lebanon.

He/she will promote timely execution and monitor implementation of the agreed accountability parameters of the grant, working closely with the budget holders at all levels. This position will ensure overall monitoring and reporting functions in cooperation with the Danish Red Cross Regional MADAD team.

Grant Management:

On behalf of the IFRC, the position holder will lead and manage operational relations with Danish RC within the context of the MADAD grant. He/she will lead the design of new IFRC working processes appropriate for DRC cooperation with the IFRC as per the cooperation agreement signed with DRC. As necessary, the task will ensure and facilitate partners' involvement throughout the programme cycle, particularly in planning, monitoring and reporting. Advise on programme interests on the parts of partners, while similarly ensuring donor interests are achieved.
The position holder will effectively manage relationships between the National Society and project budget holders i.e. Livelihoods, CBHFA and PSS delegates to ensure effective/efficient project and budget/finance management and Performance Accountability to ensure compliance with on-going funding as well as emerging agreement requirements.

Accountability, Reporting and Communication tasks:

In cooperation with Performance Accountability and Finance, ensure compliance with all reporting requirements from donors, and facilitate the delivery of timely and quality financial and narrative reports. Initiate and request IFRC corrective action wherever required and foster improved internal quality control at all levels regarding adherence to IFRC procedures; coordinate and ensure narrative reporting with their financial statements, audit processes, financial reviews, forensic reviews etc.
As requested by DRC or the IFRC plan, carry out monitoring field visits, evaluations and impact studies in collaboration with technical Departments as required. Coach and advise JRCS and IFRC colleagues on the implementation of EU projects.

Plan and carry out annual review events and contribute to informing on future programmatic priorities and funding prospects.

Work closely with the Regional Partnership and Resource Mobilisation team in contributing to building and maintaining a strong working relationship with donors and partners.

Actively manage in cooperation with the plan and budget manager, both formal and informal communication to all stakeholders to promote the objectives of the Appeal / Plan. well **

Engage budget holders to monitor the implementation of all activities within the plan to maintain an overview of progress, impact and expenditure on funded activities and encourage any necessary modifications.
Work closely with technical departments to monitor that all relevant activities are implemented as per work plan and that possible modifications are identified in a timely way for information sharing and consultation with respective donors.

Position Requirements:

Education

· University degree level, or equivalent title, in humanitarian projects management or related subjects (development economics, business management or finance management) - Required

Experience

· Minimum of five years working experience with an international aid / humanitarian organisation - Required

· Minimum of five years working experience in project management - Required

· Proven experience in PMER and strategic planning – Preferred

Knowledge and Skills

· Donor knowledge and proven experience in donor working relationships - Required

· Proven experience in managing and implementing EU funded projects - Required

· Red Cross and Red Crescent knowledge and experience - Required

· Knowledge of and working experience with the Federation Secretariat - Preferred

· Proven strategic, innovative and analytical approach and skills - Required

· Proven project management skills - Required

· Proven problem solving skills - Preferred

· Proven verbal and written communication skills - Required

· Good understanding of reporting and financial systems - Required

· Good knowledge of IFRC Disaster Management topics and environment - Preferred

· Good understanding of the global organisation - Preferred

· Strong interpersonal skills – Preferred

Languages

· Fluently spoken and written English - Required

· Good command of another IFRC official language (French, Spanish or Arabic) - Required

For those who are interested in the above mentioned position, kindly submit your CV with the cover letter to the HR personnel: hr.mena@ifrc.org

Make sure to put the title of the vacancy you are applying to as the subject of your email, otherwise your application will NOT be considered. Only shortlisted candidates will be contacted.