Indonesia: Human Resources Officer - Surge (National Staff)

Please note that this vacancy is for talent pool

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, reaching 150 million people each year through its 191 members of National Societies. The organization acts before, during and after disasters, crises and health emergences in order to meet the needs and improve the lives of vulnerable people. IFRC’s work is guided by seven Fundamental Principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices the organization’s collective vision and determination to move forward in tackling the major challenges that presently confront humanity.

As one of the five decentralized parts of the IFRC Secretariat, the Asia Pacific Regional Office (APRO) leads the support to National Societies of 38 countries – including Bangladesh – through eight Country Offices and five Country Cluster Support Teams.

The assigned person will be base in TO BE CONFIRMED depending on location of operation.

Job Purpose

Provide general day to day HR support in the following areas Employee Benefits, recruitment, Training and Development and other administration. The HR Officer reports to the Field Coordinator.

Responsibilities

Recruitment

• Support, the administration of effective and timely recruitment processes, promoting equity, transparency, and consistency at every step of the process (ie review job descriptions, posting ads and managing the hiring process)
• Under supervision of the line manager administer the end to end contracting for all types of contracts
• Under supervision of the line manager maintain accurate data for staff information
• Organize and ensure that newly recruited staff undergo orientation and debriefing program for staff ending their mission
• Validate and process ToR for local and international consultants; Daily workers and interns in order to ensure consistency with IFRC policies and procedures;

HR Administration

• Providing administrative support as required, including in update all HR forms, visa and working permit for IFRC CCST delegates; visitors and process national staff health insurance and Social Security program (BPJS)
• Keep track of leave for all personnel and advise line managers in order to properly plan leave for all personnel;
• Keep track of staff’s mission end dates and contract extensions and ensure that notifications are given to the line managers well in advance.
• Work with the field coordinator to ensure that the organogram is updated
• Prepare and submit monthly payroll staff data; staff cost budget and Forecast to HR Officer in a timely manner.
• Process the payment of daily worker and consultant of national staff after validated by Finance.
• Maintain a safe and secure filing system for important HR documents including personnel personal data, selection documents, etc.

Staff Development

• Ensure all newly hired staff has objective setting discussed and agreed upon with line manager and posted on the learning platform;
• Ensure all IFRC personnel undertakes the annual performance appraisal according to IFRC existing procedure;
• Ensure all IFRC personnel has duly undertaken compulsory online course (e.g. Stay Safe; Code of Conduct; Corruption prevention; WORC; Child protection and other Federation courses)

Employee Wellness

• Regularly liaise with the Field Coordinator, to develop, promote and maintain Staff Wellbeing programs in the field
• Carry out any other tasks, as requested by the line Manager.

Requirements

• Bachelor degree
• Professional HR qualification (preferred)
• Experience of working for the Red Cross/Red Crescent (preferred)
• Experience in dealing with locally employed staff issues
• Minimum of 3 years of relevant experience
• Self-supporting in computers (Windows, spreadsheets, word-processing)
• Skills in training and developing staff (preferred)
• Fluently spoken and written English

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae to: Indonesia.HRD@ifrc.org

Please indicate on the subject heading: HR Officer - Surge