Indonesia: Procurement Officer- Surge

Please note that this vacancy is for talent pool

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian network, reaching 150 million people each year through its 190 members of National Societies. The organization acts before, during and after disasters, crises and health emergences in order to meet the needs and improve the lives of vulnerable people. IFRC’s work is guided by seven Fundamental Principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices the organization’s collective vision and determination to move forward in tackling the major challenges that presently confront humanity.

As one of the five decentralized parts of the IFRC Secretariat, the Asia Pacific Regional Office (APRO) leads the support to National Societies of 38 countries – including Bangladesh – through eight Country Offices and five Country Cluster Support Teams.

The assigned person will be base in TO BE CONFIRM depending of location of operation.

Job Purpose

The Procurement Officer – under immediate supervision of the Procurement Coordinator is responsible for supporting IFRC procurement, transport services tasks relating to IFRC programmes and operations.

Job Duties and Responsibilities

• Participate and conduct in the field level procurement of goods and services, obtaining quotations, preparing comparative bid analyses (CBA) and making recommendations for selecting the suitable suppliers/service providers.
• Assists the procurement delegate with planning and coordination of delivery of procurement services for the success of the operation.
• Maintain documentation according to IFRC filing standards to full audit trail standards and provide advice/negotiate contracts for goods and services required by the operation.
• With proper authorization, support purchase goods or services and arrange their delivery in a timely and cost-effective manner.
• Support liaising with suppliers, service providers and other relevant stakeholders regarding delivery of supplies or services and keep all parties informed of any changes in a timely manner.
• Maintaining accurate supplier database for regularly purchased items, keep informed of local market conditions and establish/maintain good working relations with suppliers and inspection companies.
• To ensure that all purchased goods meet IFRC standards, are fit for the intended purpose and have appropriate inspection certificates when required.
• Support proper inspection of items and follow up on quality aspects as required.
• Support planning of transportation requirements of the Field Office, maintain use of transportation management system for the vehicles used for programs and assist in planning best use of vehicles.
• Support organizing of temporary, local labour to facilitate the timely and efficient receipt and dispatch of goods to and from the warehouses.
• Provide weekly/monthly procurement reports.
• Maintain communications with the relevant departments of the Country Office, PMI and Partner National Societies to ensure timely and efficient receipt and dispatch of goods in support of their operations.

Job Requirements

1. Educated to graduate degree level and/or can demonstrate equivalent intellectual capacity
2. Professional qualification or equivalent of qualifying experience in logistics
3. 3-year experience in procurement, general logistics, including warehousing, transportation, customs clearance and procurement are preferred
4. Experience of supervising and supporting staff or labourers are preferred
5. Experience of working with the Red Cross / Red Crescent are preferred
6. Experience of working for a humanitarian/non-profit-making organization are preferred
7. Advanced skills in computers (Windows, word processing, spread sheets, etc.)
8. Able to work independently and as part of the team
9. Exceptional level of patience and able to work long hours
10. Strong negotiation skills
11. Ability to detect and resist potential fraud
12. Documentation preparation and filing skills
13. Ability to deliver unfavourable news to unsuccessful suppliers/providers
14. Sensitive to cultural and regional issues
15. Fluent in English and bahasa

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae to: Indonesia.HRD@ifrc.org

Please indicate on the subject heading: Procurement Officer- Surge