Country: Venezuela (Bolivarian Republic of)
Closing date: 13 Sep 2019
Job Purpose
The Procurement and Logistic Delegate, for Venezuela will have a strong role focused upon providing support to country level logistics services. The role will work closely with Venezuela RC and will carry responsibility for specific area of logistics activity e.g. customs/warehouse/ transport processing. This role is expected to play an active role in training and support Venezuelan RC staff in relevant logistics procedures and to ensure alignment in cross-function activities. As such, this role will require excellent communication and organisational skills as well as logistics technical expertise and promotes the effectiveness, compliance and quality of IFRC and Venezuelan Red Cross humanitarian response and programming.
Job Duties and Responsibilities
The Procurement/Logistics Delegate is responsible for:
· Ensure appropriate document handling, stock management (including office stock) and financial recording systems are established and maintained.
· Undertake a rapid and thorough assessment of the operational needs of the Venezuela operation response to design and propose a more effective and transparent logistics system that ensures effective, timely and efficient delivery of logistics support to the operation.
· Working with the Regional Procurement Team to preparing documentation required for international and regional tendering in compliance with the Federation standard procurement procedures and processes.
· Prepare and present procurement files to Committee of Contracts (local, regional or Geneva).
· Ensure that all purchased goods are of the required Federation standards, fit for the purpose and follow the required documentary trail.
· In consultations with the Ops Manager and Venezuelan RC Counterparts and ICRC as Movement partner involved in this operation, design systems and work out Logistics Action Plans and take actions to address bottlenecks of logistics to meet the urgent requirement from the field, such as leased vehicles, fuel, etc., in order to set up and manage the logistics for the Venezuela Operations, including establishment of a logistics structure and logistics systems.
· Put in place an effective logistics mechanism to help speed up the requirements for procurement, warehousing and field delivery, in line with the Venezuela operations Plan of Action.
· Implement and maintain International Federation standard practices in logistics procedures and supervise and direct of the operation’s procurement services to IFRC standards as required for the Venezuela operation.
· Provide timely advice and technical support on logistics issues to other departments and negotiate contracts required by the operation for goods and services in order to procure goods and services on behalf of the Venezuela operation following Federation standard practices and ensuring documentation complies with full audit trail standards.
· Plan organize and maintain, in compliance with Federation standards and Logistics norms to minimize losses, any stores and/or warehouses containing Federation stocks; provide timely stock reports to the Ops Manager of Venezuela operations and Logistics Panama.
· Provide supervision and direction to the operations transportation and fleet needs according to the operational needs establishing in advance contracts with private trucks and additional vehicles.
· Liaise with relevant field level operational partners (ICRC, Venezuelan RC) and governmental structures and keep up to date a comprehensive data of all goods and services procured with local market conditions to enable delivery of most efficient procurement service locally or by regional Logistics Unit in Panama directly.
· Plan organize the transportation, customs clearance and other formalities for incoming goods to ensure their timely receipt into the operations stores and/or warehouses.
· Liaise with the HR officer to hire temporary, local labour to facilitate the timely and efficient receipt and dispatch of goods to and from the stores/warehouses.
· Ensure the correct storage, rotation of stock and proper structural maintenance of warehouses to keep all stock in good condition.
· Plan and organize the operations transportation requirements, implement and maintain use of transportation management system for all Federation-owned vehicles and assist the operations management in planning the best use of vehicles.
· Undertake field trips into the operational areas to assess the progress of logistics component of the Venezuela operations.
· Produce regular, timely and accurate narrative and financial reports for the International Federation and for donors related to Logistics.
· Ensure a rapid assessment and review of the Venezuela RC logistics capacity : procurement, warehousing and vehicle management (existing and gaps) to propose and help to put in place a more effective and reliable logistics system (procurement, control of incoming/outgoing of items, warehousing, etc.), in close consultation with the Ops Manager and the regional/global logistics Unit.
· Make recommendations for improvement of the National Society’s logistics capacities and develop a plan of action (with timeline) and budget to implement the recommendations.
· Provide technical support and assist the Venezuela RC National Society in implementing the operation Plan of Action.
Education
· Relevant university degree in Logistics
· Professional qualification in logistics or equivalent experience
· IMPACT, Basic Delegates Training Course
Experience
· A of Minimum of 5 years’ experience in managing Logistics of RC field operations in a security sensitive area and in complex emergencies or similar contexts
· A very good track record of managing people, networking, influencing and negotiating and building relationships effectively.
· Relevant professional experience in general logistics, including warehousing, transportation, customs clearance and procurement and staff training.
· Experience in reporting and proposal writing, budget and financial management to ensure compliance
· Experience of working with National Societies
· Experience working for a humanitarian aid organization in a developing country
Knowledge, skills and languages
· Self-supporting in computers
· Coordination and partner relationship building/ Excellent skills in networking with other agencies and organisations - Good interpersonal skills
· Ability to work under stressful conditions, meet deadlines and travel extensively to support field operations or training
· Excellent communication and organisational skills as well as logistics technical expertise with good knowledge of Logistics tools and guidelines for programming
· Valid international driving license for light vehicles (manual gears)
· Skills to analyse and draw conclusions for a rapid and well-argued decision
· Good knowledge of the region and capacity to practice political and cultural sensitivity
· Knowledge of Red Cross Red Crescent Movement and Sharing the RC/RC principles and values
· Skills in training and developing staff capacity
LANGUAGES
· Fluent in written and spoken English and Spanish.
Competencies and values
VALUES: Respect for diversity; Integrity; Professionalism; Accountability
CORE COMPETENCIES: Communication; Collaboration and Teamwork; National Society relations - Strategic orientation - Communication - Teamwork
Comments
Applicants will need to send their applications together with a letter of motivation no later than the closing date. In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that you submit your application taking into account the following:
Important Note:
· Please note that the selected candidate will be hired through an international contracT;
· The incumbent is responsible to abide by Federation policies, procedures, plans and applicable international labor law;
· Only those candidates shortlisted for interviews will be notified.
· The position will be based in Venezuela.
How to apply:
Important Note:
Applicants will need to send their applications together with a letter of motivation no later than the closing date. In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, Apply here: https://fednet.ifrc.org/en/support/hr/recruitment-process/current-vacancies/job-description/?id=35476
we ask that you submit your application taking into account the following:
- Please note that the selected candidate will be hired through an international contract;
- The incumbent is responsible to abide by Federation policies, procedures, plans and applicable international labor law;
- Only those candidates shortlisted for interviews will be notified.
- The position will be based in Venezuela.