Country: Colombia
Closing date: 04 Nov 2018
Coordinate the strategic direction and operational services for the economic, efficient and effective management of the International Federation financial resources and promote co-operation with regard to financial aspects between the operating and participating national societies.
Actively participate, query and highlight on any perceived/possible financial risks in relation to contracts, memorandum of understanding or agreements.
Pursue the financial procedures from contractual agreements to practical implementation to ensure satisfaction in terms of proper financial control.
a) Track, monitor and control financial commitments.
d) Coordinate and prepare financial data for Federation-wide reporting.
e) Ensure respect for the procedures, accounting and collection of invoices for service agreements.
Coordinate the budgeting process and financial plan, including the preparation of programme and operation budgets.
a) Coordinate and consolidate International Emergency Appeal budget revisions.
b) Consider budget revisions and advise on their realism, consistency and compliance.
c) Review and approve the finance sections of funding proposals and staff requests.
d) Ensure that budgets are loaded into systems on timely basis.
Maintain financial systems and processes, ensuring they operate economically, efficiently and effectively in support of the business objectives.
Oversee preparation of accurate and timely reports.
a) Manage the donor financial reporting process and provide financial analysis and statistics on donor funding.
b) Advise and provide timely and accurate financial information to management team, assisting them to interpret financial information and take decisions.
c) Provide regular management reports to allow budget managers to review monitor and effectively manage projects and make effective operational decisions.
Safeguard and optimize the use of financial resources through an appropriate internal control environment, with an emphasis on:
a) finance and accounting policies and procedures;
b) effective budgetary control;
c) effective oversight of bank and cash portfolio;
d) management of financial risks.
Oversee audit processes.
a) Prepare for, facilitate, and ensure smooth audit processes.
b) Provide direct input to these reviews and clarify queries at source
c) Provide feedback on formal basis for management input to the final documents
d) Follow up on outstanding issues
e) Accept recommendations and ensure implementation of them
Support, assist and advise the Colombian Red Cross Society in:
a) Developing its financial systems;
b) Planning, implementing, monitoring and reporting the financial component of its operations;
c) Training its staff and volunteers;
d) Ensuring alignment with International Federation guidelines and policies and with national and international accounting standards.
Manage and control the funds and financial assets of the operation. This includes cash flow and cost control management as well as the management of the payments, cashier, bank signatory and payroll functions.
a) Avoid un-necessary risk from either exchange rate or physical losses.
b) Pursue e-banking as an improvement to current practices with funds held offshore.
c) Review and approve cash transfers and stagger as appropriate.
d) Provide consolidate cash forecasts and pursue forecasting system
Maintain accurate registers of the assets and property of the delegation, and ensure that accurate office systems are in place and maintained.
Monitor the budget of the operation and ensure accurate accounting, authorisation & internal control procedures.
a) Ensure that spending is within allowable expenditure and that there are zero expenditures in excess of the allowable expenditure.
b) Coordinate the submissions of programme expenditure requests, and validate and submit with comments as required.
c) Analyse, investigate, address and report significant variances.
d) Ensure expenditures including documentation checking, address and highlight any item of non-compliance with financial procedures and report as appropriate.
e) Ensure that all the transactions related to his/her portfolio are validated following the expenditure authorization procedure and others
f) Ensure that transfers to National Societies are performed only if they are in compliance with the validation process, policies and procedures.
g) Responsible for the accounting transactions, prepare the income or expenditure reallocations
Build and maintain knowledge and understanding of the in-country activities of the components of the International Red Cross and Red Crescent Movement.
Manage direct line reports and assigned resources (financial, equipment, etc.) soundly.
a) Lead, direct and motivate staff to ensure the highest level of performance in their respective areas of responsibility, ensuring quality service, compliance, accuracy and timeliness.
b) Focus the Finance Team to ensure alignment of the finance function with priorities and objectives.
c) Ensure the Finance Team is adequately resourced with competent personnel who are properly recruited, trained and managed.
d) Ensure the appropriate organisational structure and train, support and advise staff on financial matters.
e) Be actively involved in succession planning and in ensuring match of skills and experience to positions requirements.
Take initiative to raise fund for the operation and related efforts.
Administration tasks
a) Coordinate and advise on the contracting of consultant services and purchase of goods in the delegation, ensuring the most convenient costs and the compliance of local laws and internal procedures.
b) Prepare the drafts and ascertain follow up of contracts.
c) Ensure the properly operating of administrative services in the delegation
d) Administrate the accommodation, travel arrangements, per diems, visas and travel arrangements for delegates, deployed staffs and visitors on behalf of the operation. File and retrieve administrative documents, records, and reports.
How to apply:
Selection process:
*Interested persons are invited to submit: Resume CV and motivation letter.*
It is essential to indicate in the letter of motivation your salary expectation, availability and three (3) last labor references with telephone number and electronic address. (Failure to comply with this condition will lead to disqualification)
Send the requested documents to:peru.limaregdelegation@ifrc.org, indicating in the reference: FIN&ADM
The applications of Colombian citizens and residents country with valid visas for 6 months will be considered.
*Deadline for submission of documents: Nov. 04°, 2018 (6:00 p.m.**) however, if we find the person with the desired profile, we will close the process before the scheduled date.*
Only a small number of applicants will be contacted and invited to participate in the evaluations and interviews; We do not respond to all emails.