Switzerland: Payroll Officer

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Organizational Context

The International Federation of Red Cross and Red Crescent Societies (“the Federation”) is the world’s largest volunteer-based humanitarian network. The IFRC Secretariat (“the IFRC”) is based in Geneva and has regional and country offices throughout the world.
Under the leadership of the Secretary General, the IFRC provides the central capacity to serve, connect, and represent Red Cross / Red Crescent National Societies. The IFRC focus includes providing support with governance mechanisms; setting norms and standards; directing and coordinating international relief operations, resource mobilization, technical support including providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; and expanding engagement with partners. The IFRC headquarters is organized in three main business groups:
(i) Partnerships, including Movement and Membership,
(ii) Programmes and Operations,
(iii) Management, each one of them led by an Under-Secretary General.
The Management Division is organised in three Departments: Finance and Administration, Human Resources, and Information Technologies, each of them led by a Director.
This position is located in the Human Resources Department and reports to the Manager of HR Shared Services, who reports to the HR Director.

Job Purpose

The primary role of the Payroll Officer is to prepare and process monthly payrolls for all IFRC Geneva-contracted staff in an accurate and timely manner. The position will also play a key role in developing the ‘future state’ of the provision of payroll services, through the implementation new systems and ways of working including the ERP targeted for completion at the end of 2018.

Job Duties and Responsibilities

Manage all aspects of the payroll:

• Collect all necessary documentation within the set deadlines
• Verify eligibility to benefits as per Staff Regulations
• Process payroll-related aspects of all applicable insurances (sickness, accident, life, unemployment, loss of salary)
• Perform calculations of adjustments, tax reimbursements, indemnities, etc., as required
• Arrange for bank transfers and deliver salary statement to finalize the payroll cycle
• Record contractual and personal data of new staff on HRIS and personnel files; update SAP database as needed
• Create annual salary statements for reporting to AVS and for tax purposes as required by the law
• Perform an in-depth analysis of payroll to take into account specific situations
• Perform regular quality and control checks to ensure no errors are made
• Develop, draft and implement procedures for the management of the monthly payroll to increase awareness of stakeholders with regards to payroll deadlines and improve compliance with them
• Post monthly payroll to CODA once the salaries are paid to ensure the budget codes are updated as per financial requirements
• Provide support and advice to HR colleagues in the regions and Geneva on the application of the Staff Regulations in relation to benefits
• Liaise with tax and social security administration offices, and advise staff accordingly
• Liaise with Finance on matters related to payroll as required

Contribute to the overall work of the HR Shared Services Unit

• Support the Head of the HR Shared Services Unit in developing, implementing and communicating policies, procedures and processes
• Be the focal point for all matters and enquiries concerning payroll-related issues
• Provide support to HR colleagues with regards to the interpretation and application of the Staff Regulations in relation to payroll and benefits
• Input into the development of rewards-related programs as required

Contribute to the improvement of HR processes, systems and the delivery of HR projects

• Continuously review payroll process and work with the HR Shared Services Manager to develop and implement new or improved processes, aimed at optimising the payroll/HRIS system
• Work closely with Technical Support (ISD) on SAP-related issues and make recommendations for system improvement
• Support the HR Shared Services Manager to respond to audit reports, and be accountable for implementing outcomes as required

ERP Implementation

• Under the guidance of HR SSU Manager and in collaboration with HR SSU Officer, provide professional advice on the payroll aspect for the design and implementation of the new ERP system and its implementation
• Provide technical expertise on the payroll aspects of the ERP

and

• Together with the team, support the HR Shared Services Manager to plan a long term strategy for the provision of effective payroll services

Report on payroll-related activities

• Produce regular and ad hoc data and reports
• Run SAP queries as requested
• Provide relevant reports and documents to internal and external auditors

Contribute to build an effective, high quality HR Department, by:

• Ensuring excellent collaboration with HR colleagues and contributing to their professional development as suitable
• Participating in the development of a customer service-oriented culture that values proactivity, continuous improvement, innovation, and high performance

Education

• University Degree in relevant area or equivalent combination of experience

• Professional HR qualification or equivalent experience Experience

• 3 - 5 years relevant payroll experience

• Knowledge of Swiss Social Security

• 3 - 5 years relevant HR experience - Preferred

Knowledge, skills and languages

• Experience in HR information systems

• Experience in SAP - Preferred

• Maturity and discretion in handling confidential matters

• Excellent organisational and administration skills

• In depth knowledge of pay and benefits administration

• In depth knowledge of Swiss Security and taxation regulations

• Excellent computer skills (MS Office)

• Ability to work effectively under pressure and with changing priorities

• Fluently spoken and written English

• Fluently spoken and written French Competencies and values

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Please submit your application to IFRCjobs