Lebanon: Finance Officer - IFRC MENA Region Office (National Staff)

Purpose

The Finance Officer is responsible, under the overall control of the Senior Finance Officer, for the overall financial management of IFRC Mena Regional offices covering specifically Iraq, Tunis and Dubai programming as well as providing support to the Finance Controller to ensure an optimal timely performance.

Key tasks and responsibilities

Petty Cash Transactions

· Ensuring that all cash transactions are correctly authorized and fully documented prior to being paid by the country cashier/assistant staff.

· Follow up on the cash reimbursement of private calls by office staff.

· Monitor the office petty cash balances, and advice on any need to re-feed the petty cash on a timely manner.

· Monitor of the monthly cash count and obtain the required management signature.

Coda System Entry

· Daily Data input into Coda financial system in an accurate, efficient & timely manner.

· Checking that financial codes are correct before booking the transactions, and inform line manager of any unavailable codes in the Coda system.

· Organizing & filing of CODA documents, according to the standard filing system.

Payment Authorizations

Ÿ Preparation of the office payment authorizations for signature, ensure that all supporting documentation is attached

Ÿ Ensure that all payments are validated by him/her, and approved by the budget holder

Field returns files

· Prepare the monthly field returns files to be submitted to the Regional Finance Unit in accordance with the deadlines, ensuring the availability of all supporting documents, and inform line manager of any missing documents

Working advances

· Provide the working advances to office staff on time without delay

· Monitor the working Advances given to staff and obtain staff sign off/email approvals on outstanding balances at month end

· Follow up & ensure clearance of working advances

· Calculate, reconcile and advise staff on the outstanding working advance amount

· Checking working advance reports received from NS’s and prepare comments if any, input into CODA

· Advise project managers/country/clusters head on any pending working advance which requires action to solve the issue

· Assist with the preparation and coding of staff working advance journals where necessary

General

· Be aware of the Federation’s financial procedures, budgeting system, monthly accounts closure, bank reconciliation & processes.

· Checking pending invoices received from supplies, and advise on the required action

· Provide reports from Business Object ( B.O.) to office staff as requested

· Any other tasks assigned by the Finance Controller as required

Duties applicable to all staff

1. Actively work towards the achievement of the Secretariat’s goals and abide by and work in accordance with the Red Cross/Red Crescent principles.

2. Perform any other work related duties and responsibilities that may be assigned by the line manager or technical supervisor.

3. The above job description can be altered accordingly as and when required by the Regional Finance Controller to include any revised job function.

Person specification

General

• In good mental & physical health (**Required)**

Qualifications

• University Degree (**Required)**

• Studying for professional /academic qualification in finance or accounting (**Preferred)**

Experience

• Minimum of 3 years work experience in a financial role (**Required)**

• Experience of working for the Red Cross/Red Crescent/NGO/INGO (**Preferred)**

• Experience of working with Federation accounting systems/Online Financial systems (**Preferred)**

Skills

• Advanced skills in computers (Windows, spread sheets, word processing and accounting packages) (**Required)**

• Knowledge and experience of CODA/or any similar ERP financial software (**Preferred)**

• Fluent in both English and Arabic (**Required)**

Core competencies

• a high degree of competence in: Teamwork; commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; initiative & direction; interpersonal skills; resilience (**Required)**

• Highly organised (**Required)**

The person specification may vary due to operational requirements

For those who are interested in the above mentioned position, kindly submit your CV with the cover letter to the HR personnel (hr.mena@ifrc.org)

Make sure to put the title of the vacancy you are applying to as the subject of your email, otherwise your application will NOT be considered.

Only shortlisted candidates will be contacted within 2 weeks after the ad is closed.