Country: Indonesia
Closing date: 12 Jun 2019
Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”
The IFRC Secretariat has a decentralized structure: five regional offices (each with several CCST and country offices reporting to it) covering the globe and responsible for frontline delivery through National Red Cross and Red Crescent Societies, backed by the Secretariat HQ based in Geneva. IFRC/AP region has developed the Operational plan for 2017 and 2018 in line with the overall strategic direction of the IFRC’s 7 Areas of Focus and 4 Strategies for Implementation of the Plan and Budget 2016 – 2020. In addition, IFRC’s AP and Country Cluster Support Teams work together to enhance the cooperation and coordination of support to National Societies and all Movement partners across the Asia Pacific.
The CCST Jakarta covers two countries, namely Indonesia and Timor-Leste, and is based in Jakarta, Indonesia. It reports to the APRO office. The Finance Officer is part of the CCST Jakarta, and the position is located in Jakarta, Indonesia.
Job Purpose
The Finance Officer, under overall supervision of the Finance and Administration Manager, is responsible for overall delivery of financial and administrative support to the CCST Jakarta (including Timor Leste) ensuring the proper use of Federation resources according to established procedures. S/he will support the work of various departments in order to ensure the CCST Jakarta (including Timor Leste) operates effectively and efficiently.
Job Duties and Responsibilities
Expenditure and Liabilities
- Validate and reconcile individual contractor’s payments to ensure payments are in accordance with the agreement and completion of actual work.
- Maintain Accounts payable module to records commitments and liabilities for goods or services.
- Support FAM on preparing commitment & potential expenses on monthly basis
Financial Reporting
- Prepare retrospective expenditure
- Prepare list of contracts and follow up result from system
- Compiling Salary Coding from all location
- Checking National Society Document
- Banking Maintenance
Budgeting and Budgetary control
- Support FAM on monitoring budget by completing actual expense on budget template on monthly basis
- Support FAM during budget revision cycle
Internal Control
- Performing timely monthly closing review and checks
- Ensure Federation Internal Control Systems are in place and complied with.
- Look for any irregularities that may lead to potential loss to Federation’s asset & support on quarterly/ yearly stock check
- Alert management for any potential weakness in the implementation of activity/procedure that may lead to potential loss to Federation if proper action is not taken.
- Ensure all supporting document is available before post to book
- Updating NS Document database
- Support asset management
Technical Responsibilities:
- Ability to use and produce a report using Fedbudget software.
- Ability to use and generate a proper report using Business Object.
- Coordination with Program Managers on any finance related issue.
Job Requirements
- Professional /academic qualification in finance, accounting and administration services (min. graduation degree in commerce)
- Degree in accounting
- Experience of working for the Red Cross/Red Crescent
- Minimum 3 Years work experience in a finance or accounting and administrative roles
- Experience of working with Federation accounting and administrative systems (Preferred)
- Experience of local commercial & contractual systems (Preferred)
- Experience of project cycle using participatory methodologies (Preferred)
- Experience in writing narrative and financial reports (Preferred)
- Experience in Administration
- Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages)
- Knowledge and experience of CODA (Preferred)
- Experience of and ability to use manual accounting systems
- Skills in training and developing staff
How to apply:
Please submit your application letter addressing the above qualifications and experience with your curriculum vitae to: I**ndonesia.HRD@ifrc.org**
Please indicate on the subject heading: Finance Officer