Indonesia: FINANCE & ADMIN MANAGER

Job Purpose

The Finance and Administration Manager is responsible to provide administrative support, as well as accounting services, ensure sound internal control, financial tracking and reporting, training and providing advice and support to relevant stakeholders within a comprehensive financial management structure which are related to Lombok Earthquake Operation.

In addition to the accounting services, the post holder will provide a general support and advice to programme managers on all programme related financial issues from the budgeting to the final evaluation of the Office and provide efficient finance management.

Job Description

• Manage the Office ’s Financial Position, in relation to Income and Expenses, ensuring that Project Exposure and Unfunded Items are managed with PEAR approval limits, Donor Pledge Requirements are adhered to and that the longer-term financial situation across all projects is clearly understood by Senior Management.
• Monitor and follow up on office income and pledges, identify overdue pledge payments or dormant pledges and indicate underspending and the requirements for possible time frame extensions. Ensure that all donor reporting requirements (financial) are met within the deadlines, and the accuracy, integrity and timeliness of the reports are maintained.
• Ensure MoU’s and project agreements are in place for all national society working advance, follow up on dormant WA and ensure flow of expenditure clearance from delegates and national staff working advance.
• Act as Finance Controller to safeguard Federation’s legal obligation and commitments and take logical and financially sound decisions. Track donor balances and ensure appropriate coding of expenses.
• Manage the Budgeting Cycle (Appeal and PEARs) and ensure the detailed, realistic and achievable budgets are presented for the office.
• Liaise closely with the Field Coordinator and the Finance and Administration Coordinator keeping them updated of all significant financial issues pertaining to Lombok Operations and seek advice/input/instruction as required.
• Managing cash disbursement process by ensuring adequate control mechanism are in place to ensure transparency of the process and supporting documents.
• Coordinate and compile budget prepared by programme managers on FedBudget, provide advice to programme managers on budgetary role and training on FedBudget.
• Monitor the budget of the sub-office and ensure accurate accounting, authorisation & internal control procedures. Investigate and address significant variances.
• Provide bi-weekly reports/and skype meetings with Finance Coordinator based in the CCST Jakarta.
• Provide any required training or instruction to IFRC staff on Federation finance software, finance/risk management/audit issues and provide overall briefing on IFRC Policies, guidance, staff benefits to staff as required.
• Provide overall supervision to the sub-office support staff.
• Coordinate and manage effective information management systems, including filing (electronic and hard copy), library resources, guidelines/policies, databases and correspondence.
• Ensure effective management of all contracts, agreements, MOUs and other legal documents.

Job Requirements

• Relevant degree (minimum bachelor’s degree) or equivalent experience in Administration, financial management accounting
• Relevant training or coursework in one or more core areas e.g. Financial, Administration and HR management (emergency operation, finance, risk management, audit)
• 10 years of prior professional experience in accounting and finance management, office administration, management and/or HR function
• Experience in networking and communicating with different stakeholders such as government, UN, NGOs and other organisations
• Excellent professional communications skills, both verbal and written in both English
• Good presentation, facilitation and note-taking skill
• Advanced skills in computers (Windows, Office, PowerPoint, spreadsheets)
• Preferred experience with CODA
• Exceptional standard of fluency in written and spoken English
• Experience of partnership working.
• Experience of working for the Red Cross / Red Crescent or other humanitarian organization.

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae to: I**ndonesia.HRD@ifrc.org**

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Please indicate on the subject heading: **FINANCE & ADMIN MANAGER – LOMBOK