Country: Colombia
Closing date: 30 Jan 2018
Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
The Secretariat of the International Federation of Red Cross and Red Crescent Societies (“the IFRC”) works to a Business Model and has a Business Delivery Plan with key commitments that sharpen its focus, clarity, and efficiency and accountability results. The Secretariat, headquartered in Geneva, has five decentralized regional offices: one of which is the Americas, guided by the Secretariat strategies for implementation and areas of focus that builds on the vision of Strategy 2020. The Americas’ region is organized in two main hemispheres: a group of service-based departments and geographical configurations of (i) Country Cluster Support Teams and (ii) Country Office(s), as well as the Deputy Regional Director, each of them led by the Regional Director; and another hemisphere: six building blocks composed by (i) Partnerships and Resource Development, (ii) Policy, Strategy and Knowledge; (iii) Communication, (iv) Disaster and Crisis Management, (v) Health and Water and Sanitation, (vi) Logistics, each of them led by the Deputy Regional Director.
The Planning, monitoring, evaluation and reporting (PMER) Senior Officer will be working jointly with the project Community Action on Zika implemented in partnership with five Red Cross National Societies (Colombia, Dominican Republic, El Salvador, Honduras and Nicaragua) in the region and partnership with Save the Children dedicated to the preparedness and response actions in response to the Zika virus outbreak in countries and territories in the Americas.
The PMER Senior Officer reports directly to Zika Project Manager.
Job Purpose
The PMER Senior Officer is, in close cooperation with the regional PMER unit and the Health Department, responsible for the development of the planning, monitoring and evaluation and reporting processes of the Community Action on Zika project, and the health programme, as requested by the head of the Health regional unit. The role involves improving and strengthening the quality, performance and impact by providing technical assistance and guidance in PMER to IFRC staff and implementing National Societies.
Job Duties and Responsibilities
The PMER Senior Officer will be responsible for the following tasks:***** Serve as the IFRC’s focal point **for M&E in the ***Community Action on Zika project*, coordinating M&E implementation, capacity building, sharing and learning of the secretariat and different National Societies, and partners.
- Coordination within IFRC to ensure accurate, thorough and useful monitoring and reporting of project activities and impacts, both internally and externally. This includes particularly close collaboration with the regional project managers, the regional PMER unit and National Societies’ PMER/project focal points to ensure that the monitoring data is collected and included in the reports for the project and health unit.
- Spearhead the development of M&E systems for the project with standard procedures and process to ensure credible, reliable, timely and cost-effective monitoring data to inform ongoing management decisions, strategic planning and uphold accountability. Coordinate with the information management focal point for the project for further improvement of existing data collection systems for the project.
- Lead further refinement of SMART indicators, in line with the project’s requirements, for subsequent phases of the project in consultation with the National Societies, technical project team, PMER, Save The Children M&E focal point, and other stakeholders in the region and elsewhere.
- Prepare and train staff, primary stakeholders and implementing partners, as necessary, on project/programme design, monitoring, and reporting evaluation concepts, skills and tools. Assess the PMER capacities of implementing National Societies to monitoring and report on Zika related activities as well as health related activities.
- Work with technical project staff for the use and establishment an inventory of reliable, secondary data sources of key statistics to contribute to M&E, and to reduce the use of time and resources in primary data collection, as well as the negative impact (assessment fatigue) among the target populations.
- Routinely perform quality control checks of M&E work, overseeing the recording and reporting of progress and performance of the operation compared to targets.
- Coordinate all reporting activities closely with project staff and the regional PMER unit in Panama. Ensure that reporting requirements (frequency, quality, capacity and timeliness) for all running activities have been planned and agreed upon. Prepare reports on the project’s progress in line with standard IFRC requirements and donor or partners requirements. In coordination with the Finance Unit, cross-check financial data against programmatic data reflected in reports to ensure coherence and accuracy.
Coordination of IFRC evaluations for the project, ensuring that they are timely, useful and ethical, upholding the criteria and standards as defined in the IFRC Framework for Evaluation. This includes ToR preparation for, and the management of, project surveys (e.g. baselines), midterm and end-of-project evaluations, special studies, and other components of the M&E system as technical assistance needs arise; using a range of quantitative and qualitative methods and various participatory methodologies to monitor performance. Education
A university or a degree in Planning, Social Sciences, International Development, Statistics, or extensive professional experience in related field
Experience
- 3 years’ experience of working for a humanitarian or developmental organizations
- Experience in international disaster response operations
- 3 years’ experience in the development of monitoring and evaluation tools
- 3 years’ minimum project management experience
- 3-5 years providing training and facilitating workshops or coaching
- Experience designing and implementing reporting and visualization for unstructured and structured data sets
- Experience in finance management
Knowledge and Skills
- Detailed knowledge of log frame-based project design, monitoring and evaluation
- Excellent writing and communications skills
- Attention to detail
- High knowledge in computing systems (MS Office, statistics software)
- Excellent communication and interpersonal skills and the ability to prioritize, meet deadlines, and achieve results through collaboration
- Ability to take initiative to create new processes from scratch and act to fill and identify gaps
- Demonstrable accountability
- Ability to work well in a multicultural team
- Excellent stress management skills
- Availability to travel frequently
- Interpersonal skills and cultural sensitivity
Languages
- Fluent in English and Spanish
Competencies
VALUES: Respect for diversity; Integrity; Professionalism; Accountability
CORE COMPETENCIES: Communication; Collaboration and Teamwork; Judgement and Decision Making; National Societies and Customer Relations; Creativity and Innovation; Building Trust
MANAGERIAL COMPETENCIES: Managing Staff Performance; Managing Staff Development; Strategic Orientation
FUNCTIONAL COMPETENCIES: Building Alliances; Leadership; Empowering Others
How to apply:
A letter of motivation must be submitted along with the application no later than January 30, 2018. In order to ensure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that you submit your application thru the following link http://www.ifrc.org/en/who-we-are/working-with-us/current-vacancies/job-description/?id=5100 taking into account the following:
Important Note:
Please note that the selected candidate will be hired through a national contract under the Panamanian labour law; therefore only Panamanians as well as foreign applicants with valid and current residence and work permit in Panama will be considered for this vacancy;
- The incumbent is responsible to abide by Federation policies, procedures, plans and local labour laws;
- The closing date is midnight Panama time;
- Only those candidates shortlisted for interviews will be notified.