Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.
IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.
IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
The IFRC Country Delegation in Greece provides support to the Hellenic Red Cross (Hellenic RC) through long-term programming and emergency response, as well as National Society Development and capacity building efforts. Current programme priorities in Greece include the areas of migration, health in emergencies, and climate-related disasters and emergencies. The main ongoing IFRC- funded projects include Greece country response operation under the regional emergency appeal for Ukraine and neighbouring countries, the Mental Health and psychological support project for people affected by Ukraine crisis, as well as the Early action protocol for preparedness and response actions linked to Extreme weather conditions.
Job Purpose
The Programme Coordinator is responsible for delivering high quality, coherent and well-coordinated IFRC programming and operational support to the Hellenic Red Cross. Working under the direct supervision of the Head of Delegation for Greece, the programme coordinator maintains oversight of the evolving humanitarian context in Greece and ensures that IFRC programme and operational support is fully aligned with the strategic priorities and organisational development of the Hellenic RC.
Job Duties and Responsibilities
Programme Coordination and Oversight:
- Coordinate IFRC support to the Hellenic RC as per agreed plans of action.
- Manage staff under supervision, and ensure they deliver agreed outcomes on time and on budget.
- Lead planning, monitoring, evaluation and reporting for programmes under direct responsibility.
- Lead the process of effective, timely and comprehensive reporting to partners and back donors in collaboration with the respective technical colleagues.
- Provide technical guidance, oversight, and support to personnel in implementing IFRC-funded activities, ensuring the application of IFRC policies, procedures, and standards.
- Assume budget holder role(s), ensuring sound planning and financial management in accordance with IFRC policies, standards, and practices for IFRC funded projects in Greece.
- Oversee management of contracts associated with IFRC-funded activities, ensuring contracts are updated, reporting requirements met, and pledge timelines clearly documented and tracked.
- Develop operational strategies, DREF requests and Emergency Appeals where required, in close consultation with Hellenic RC and in line with global guidance and standards. Support the preparation of readiness and contingency plans.
- Promote and engage in systematic monitoring and evaluation of IFRC-supported programmes and operations to ensure that implementation is timely, relevant, effective and in line with best international practice, and to contribute to the identification and synthesis of best practices and lessons learned for organizational sharing and learning.
- Promote the full integration of National Society Development (NSD) interventions within and across all programmes and operations to ensure effective capacity building support.
Resource Mobilization:
- Ensure effective communication with donors and maintain an oversight of all funding and pledges related to programmes and operations and ensure these are delivered on time and are of quality.
- Coordinate with the Strategic Engagement and Partnerships (SEP) team in the Regional Office for Europe, Partner National Societies and donors to mobilize resources in support of programmes and operations in Greece.
- Contribute to the development of a viable Hellenic RC resource mobilization strategy and plan of action to enhance its financial self-reliance and independence.
Coordination, Cooperation and Networking:
- Facilitate regular operational and technical coordination with Movement and external partners.
- Coordinate technical and financial support of Movement and external partners for ongoing programmes as well as for emerging disasters and crises.
- Support and engage with the Humanitarian Diplomacy Office and the National Society Development Office to enable strong coherence between the programme unit and key functions.
- Establish close coordination, cooperation and working relationship with technical file holders in the Europe region.
General Management:
- Ensure effective day-to-day management of IFRC staff, assets, programmes and operations under responsibility.
- Select, mentor, and manage team members for programmes and operations, including ensuring that they have well-defined results-based priority plans and capacity to provide technical support to the Hellenic RC.
- Promote a culture of continuous learning, individual and team accountability by setting individual and team objectives, monitoring team performance, and conducting timely performance reviews.
- Ensure that the team responsible for programmes and operations prepares accurate and timely monthly operational highlights, quarterly updates on operations and annual updates on operations as well as delivers inputs for standard reports.
Relationship Management:
- Establish and ensure effective working relationships with the other delegates.
- Ensure effective relationships with the National Society counterparts and leadership.
- Ensure effective relationship with technical and service departments at country and regional levels.
- Represent the IFRC in external and internal meetings with key stakeholders.
Duties applicable to all staff:
- Work actively towards the achievement of the IFRC’s goals.
- Abide by and work in accordance with the Red Cross and Red Crescent principles.
- Perform any other work-related duties and responsibilities that may be assigned by the line manager.
Education
Required:
- Relevant university degree or equivalent qualification
Preferred:
- Basic Training Course (BTC/IMPACT/World of Red Cross, or equivalent)
Experience
Required:
- At least 5 years of relevant work experience in humanitarian or development sector
- 5 years of proven experience in managing teams, plans, programmes and budgets
- Proven experience in at least one key technical area of focus (health, migration, disaster management, and/or organizational development)
- Experience in proposal writing, narrative and financial reporting
Preferred:
- Experience in emergency operations and/or NS capacity building
- Experience in the Red Cross Red Crescent Movement
Knowledge, Skills and Languages
Required:
- Goal-oriented and solution-focused
- Strong interpersonal, communication and negotiation skills
- Strong strategic, analytical, synthesis & writing skills
- Proven track record in managing diverse teams
- Demonstrated capacity to work effectively in a multi-cultural environment
- Proven track record in project planning and management
- Knowledge of IFRC policies, procedures, and standards, including familiarity with key systems and tools
- Fluent spoken and written English
Preferred:
- Good command of another IFRC official language (French, Spanish or Arabic)
Competencies, Values and Comments
Values: Respect for diversity; Integrity; Professionalism; Accountability
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
Managerial competencies: Managing staff performance; Managing staff development
How to apply
Interested candidates may apply via the following link by the 10th of May, 2023:
https://www.ifrc.org/jobs/details.html?jobId=119190&jobTitle=Coordinator%2C%20Programme