Logistics Delegate

Job Purpose

Reporting to the Türkiye Earthquake operation HEOps, and under technical supervision of the Regional Logistics Coordinator, Global Humanitarian Services & Supply Chain Management (GHS&SCM) for Europe, the Supply Chain Management (SCM) Coordinator leads on IFRC procurement, general logistics management, warehousing, transportation and fleet management for the operation with a view of ensuring timely, efficient and effective delivery of goods and services to meet the needs of people targeted with assistance via IFRC-supported Türkiye Earthquake operation. S/he is also responsible for ensuring adherence to industry best-practice principles, compliance with applicable regulations, legislation and procedures, quality assurance of goods and services, and accountability of the entire supply chain process. S/he actively coordinates, in liaison with IFRC SCM team members and in support to TRC the public authorities, and inter-agency coordination mechanisms to strengthen SCM capacity of the National Society and to increase local sourcing. Furthermore, s/he supervises the IFRC Turkiye Earthquake SCM team members, including ensuring that they have defined results-based priority plans and capacity to provide technical support to TRCS with the view of increasing performance and impact.

Job Duties and Responsibilities

Procurement

• Oversee the planning, coordination, and organization of country-level IFRC procurement activities for the operation and in full compliance with IFRC Procurement Procedures and industry best practices to enable a high quality, efficient and cost-effective procurement process that meets the requests of the end users.
• Provides technical support and guidance to TRC procurement for IFRC-supported Türkiye Earthquake operation to ensure full compliance with donor requirements.
• Oversee the delivery of procurement service improvement, best practice, continuous learning, and knowledge sharing between programming and support and keep the SCM team at the forefront of innovative procurement service practices.
• Plan and mobilize IFRC resources in support of the assessment, planning, and implementation of procurement of goods at a scale for emergency operations and recovery programmes.
• Oversee the maintenance and communication of comprehensive data of all goods and services procured at a country level, and registered suppliers to enable the GHS&SCM-Europe to evaluate and instigate opportunities to consolidate supplier commercial arrangements for the benefit of the IFRC and its country partners.
• Ensure process records and performance data are maintained to a high standard and are always audit-ready.
• Oversee provision of technical expertise and advice across the in-country IFRC network to enable the delivery of the right quality and cost-efficient procurement service provision that needs the requirement of the IFRC, partners and customers.
• Ensure the dissemination of IFRC’s Fraud and Corruption Prevention and Control Policy to all vendors, suppliers and service providers who engage with the IFRC in Türkiye.

General Logistics Management

• Ensure the coordination and management of country-level logistics support for IFRC-supported Türkiye Earthquake operation in line with IFRC standards, practices, and procedures in conjunction with TRC logistics counterparts.
• Regularly assess the logistics arrangements and structures of the IFRC Country Delegation relating to IFRC-supported Türkiye Earthquake operation, make recommendations to adjust, and implement adjustments for improvements.
• Oversee work with TRC to develop the logistics and supply chain strategy for the Türkiye Earthquake operation with the view of ensuring optimal and efficient logistics services.
• Lead and guide team to pro-actively work together with programme, operations and support services colleagues to ensure sufficient and functional logistics management, including identifying bottlenecks and analysing together the nature of constraints before making concrete recommendations for rectifications.
• Maintain and implement IFRC standard logistics policies/practices including producing regular, timely logistics reports

Warehousing, Transportation, and Fleet Management

• Oversee the processes of receiving, unloading, clearing and transporting goods for Turkiye Earthquake operation.
• Support TRCS on planning, coordinating and managing transportation needs of the Türkiye Earthquake operation in accordance with the programme and operational priorities.
• Supervise overall management (including but not limited to, operating, refuelling and maintaining) of the IFRC’s vehicle fleet, including import/export activities in coordination with the GHS&SCM-Europe and where needed with the Global Fleet Base in Dubai.
• Oversee maintenance of logistics fixed assets, including vehicle registrations and insurance issues.
• Oversee the maintenance of accurate stock control and records at all times and provide monthly stock reports.

National Society SCM Support

• Nurture a collaborative relationship with TRC logistics team with the view of sharing learning, skills transfer, coaching and mentoring to enable continuous improvements.
• Guide and support the TRC in analysing and understanding the strengths and weaknesses of its SCM approaches and subsequently support National Society SCM capacity building development initiatives in close coordination with the IFRC GHS&SCM-Europe and guided by the Movement NSLD guidelines.

Coordination and Networking

• Together with the Coordinator of Membership Coordination, nurture a culture of collaboration and shared leadership with Red Cross Red Crescent components to enable joint assessment, analysis, design, implementation, monitoring and reporting of National Society Logistics Development initiatives.
• Together with the Director or other senior members of TRCS Logistics Department, represent the Red Cross Red Crescent in meetings of Logistics Working Group as well as other relevant forums on SCM involving national authorities, national and international agencies, donors, and other partners in the country.

Effective Matrix Management

• In consultation with the Head of GHS&SCM for Europe, engage with GHS&SCM leads at the IFRC Europe Regional Office and/or Geneva head office to ensure that SCM implementation in Türkiye aligns to global/regional priorities.

Education

Required:

• Relevant university education in logistics, procurement, supply chain management or an equivalent of qualifying experience
• Basic Delegates Training Course (BTC), IMPACT, WORC or equivalent knowledge

Experience

Required:

• A minimum five years’ experience in supply chain management including general logistics, warehousing, transporting goods, fleet management and procurement
• Experience in financial management, including budgeting
• Experience in coaching, skills transfer and applying collaborative working models
• Experience working within the Red Cross and Red Crescent Movement

Preferred:

• Experience in Cash and Voucher Assistance (CVA) such as the ability to provide logistics support to preparedness, assessment, programme design, implementation operation and review CVA programmes
• Experience in living under strict security measures with limited movement
• Field experience in high-risk and/or fragile context(s)

Knowledge, Skills and Languages

Required:

• Comprehensive understanding of IFRC policies, procedures, and IFRC-wide approaches
• Strong project management skills including the ability to work to tight deadlines and handle multiple tasks
• Strong analytical thinking skills and the ability to evaluate and assess options for the development of strategies
• Proven good judgement, strong decision-making skills and the ability to work with complete integrity, confidentiality and accountability
• Knowledge of procedures and international standards for procurement of goods and services
• Strong interpersonal skills and proficient in collaborative and cooperative approaches in teamwork
• Ability to work in a stressful and demanding environment while keeping a consistent, courteous and positive attitude towards others
• Good team management, mentoring and capacity development skills
• Ability to work well in a multi-cultural environment
• Self-supporting in computers and internet-based tools
• Fluently spoken and written English

Preferred:

• Knowledge in conducting market assessments and localization of sourcing
• Knowledge in applying the Movement National Society Logistics Development guidelines
• A good understanding of Europe/MENA region, and preferably Turkiye, context
• Valid international driving license (manual gears)
• Knowledge of Turkish

Please note that the position may be filled before the deadline for submission of the applications.

Due to limited resources, only short-listed candidates will be contacted.

How to apply

Please click here to apply.