Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.
The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.
The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. IFRC office which based in Jakarta is one of The Secretariat of Country Cluster Delegation (CCD) who support NSs in Indonesia and Timor Leste.
The International Federation of Red Cross and Red Crescent Societies (IFRC) CCD Indonesia and Timor Leste has managed programme targeting communities on public health and WASH programs by utilising an all of society all hazard approach. This programme builds on existing tools and actions being taken by Red Cross members but also external partners. IFRC has supported Palang Merah Indonesia (PMI) as implementing partner to deliver its health (CP3 – Community Epidemic and Pandemic Preparedness Program; and Polio Preparedness Program) and WASH activities which targeted vulnerable populations in Indonesia.
FINANCE AND ADMIN OFFICER – NATIONAL STAFF
Date of issue : 16 – 03 – 2022
Closing date : 30 – 03 – 2022
Duty station : Jakarta
Country : INDONESIA
Duration : 6 Months
Category of Staff : National Staff
Job Purpose
The Finance and Admin Officer will be responsible for ensuring the delivery of daily program administration and finance tasks mainly focussed on the logistic support and program finance technical tasks; assisting the NS’s logistical requests relating to meeting venues, travel and working advance settlements; maintaining good relationship with external consultants and stakeholders particularly relating to CP3 (Community Epidemic and Pandemic Preparedness), the Polio Eradication Campaign as well as WASH initiatives.
The Finance and Admin Officer will work under direct supervision and technical support from Program Finance and Admin Senior Officer as well as the Health and WASH Coordinator at IFRC CCD Indonesia and Timor Leste.
Job Duties and Responsibilities
The Incumbent will work closely with the IFRC Health and WASH program team to execute the following tasks:
Administration tasks:
Review and submit any Health & WASH administrative and finance documents as per federation rules and system.
Supporting health & WASH team to organize any meetings, workshop, and training sessions required by the programs. These tasks including but not limited to arranging meeting venues, accommodation, and any transportation issues in close Coordination with Health Assistant, IFRC Admin, Procurement and Finance department.
Maintaining and updating filling management in IFRC Public Share. These will be including filing document of projects (project agreement, reports both narrative and financial, documentation such as photos, videos, minutes meetings, and any other relevant documents), updating asset registration and inventory checking list in close coordination with any related unit in IFRC, such as IT and procurement.
Completing e-contract and payment process of consultancy under Health and WASH program based on IFRC regulation.
Program Finance tasks:
Assisting National Societies with working advance settlement in monthly basis.
Checking supporting documents for NS settlement are completed based on technical guidelines in SK17 and Project Agreement.
Assisting program staff with travel expenses and working expenses reimbursement/settlement.
Assisting program for requisition submission as needed.
Supporting Senior Finance Officer to prepare budget monitoring and analysis for all pledges under health and WASH program, including accrual report.
Supporting Program Finance Senior Officer collecting data to create Budget versus Actual Analysis under PMI program budget.
Requirements
Education
- University degree in relevant field (Finance, Accounting, Management, Business Administration)
- Relevant post graduate qualification/technical training (or equivalent experience) is preferred
Experience
- 2– 5 years of experience with minimum of 2 years working in the area of expertise
- Experience in business administration and financial field of work
- Involved in at least one financial audit process is preferred
- Experience in organizing events and having good presentation skills
- Experience in working with Government Ministries and high-levels stakeholders is preferred
- Strong knowledge working with Non-Profit Organisations and donors
- Strong knowledge in standard procurement regulations and arranging travel itineraries
- Strong experiences in the work field with multitasking environment.
Knowledge, skills and language
- Knowledge in business writing skills both in Indonesia and English language
- Good communication and interpersonal skills for effective working relation and good decision making
- Ability to prioritize, work well under pressure and meet deadlines. Able to achieve results through collaboration/teamwork
- Ability to adapt and adjust to change, take extra miles to accomplished work task
- Good representation and facilitation skills
- Ability to work well in a multicultural team and in a changing environment
- Computer skills: Windows, Word Processing, PowerPoint, Excel & Ability to use video conferencing application i.e Microsoft Teams, Zoom etc
- Able to travel to project area if required
- Fluently spoken and written English
Important Note
- Please note that the selected candidate will be hired through a national contract under Indonesia labor law
- The incumbent is responsible to abide by Federation policies, procedures, plans and the applicable laws
- The closing date is midnight Geneva time zone. Applications received after the closing date will not be considered
- Only those candidates shortlisted for interviews will be notified.
The position will be based in Jakarta thus Indonesian as well as foreign applicants with valid and current residence and work permits in Indonesia are encouraged to apply.
How to apply:
Please submit your applications letter together with a letter of motivation letter to: IFRC JOBS Online or click (bit.ly/Finance-AdminOfficer)