Security Advisor - National Consultancy Contract

Organizational Context

The International Federation of Red Cross and Red Cross Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Cross Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

The Philippines delegation supports the Philippine Red Cross (PRC) in capacity building and programme implementation guided by the PRC’s established strategic plan in the areas of health, disaster management, disaster risk reduction, social outreach, capacity building and organizational development activities.
The Field Security Advisor ensures that the IFRC Delegation and programme responsible have the needed conditions to support the PRC programs being implemented in the mutually agreed thematic areas of focus and in line with the four strategies for implementation and for the needs of the vulnerable communities in Philippines.

Job Purpose

The Security Advisor, with direct reporting line to the Head of Delegation (HoD), is responsible for ensuring that effective security planning is conducted and that sound security management structures are established within the IFRC Philippines Delegation. The Security Advisor ensure the effective implementation of and institutional compliance with security plans. The plan and responses are guided by effective, accurate, relevant and multi-sourced situational monitoring, recent quality security management training and competence in incident data mapping and analysis. The Security Advisor also maintains working relationships with his/her counterparts in other organizations and key players present in the operational area. Recently, IFRC launched an Emergency Appeal after the country was hit by Typhoon Rai (Odette), on 16 December 2021, which caused devastation in the islands of Visayas and northern Mindanao affecting 4.8 million people (DSWD-DROMIC) in communities already greatly suffering due to the COVID-19 pandemic, and for this, the security officer will need to process the required security plan and monitoring of IFRC surge deployments in the affected areas, revision of the security regulations, update of the risk analysis and Business Continuity Plan (BCP).

The Security Advisor is also responsible for protecting the confidentiality and integrity of the organization. He / She is responsible for ensuring the utmost security of the IFRC Philippines Delegation staff and delegates, by providing quality advice to the delegates and national staff on all security aspects ensures safe and secure access within IFRC property.

The Security Advisor works closely with the PRC, International Committee of Red Cross (ICRC), UN Agencies, government security related agencies and with other humanitarian players in the Philippines to support the ongoing development of the PRC/IFRC security systems.

Security assessments, planning and training:

1. Responsible for safety and security related matters in the Philippines.
2. Ensure the implementation of the IFRC Minimum Security Requirements (MSR) and all relevant Federation Security Manuals and Training. Prepares a checklist of all MSR and maintains a status update on compliance or issues to be addressed.
3. Ensures the Philippines Delegation has updated security plans and that all staff comply with these.
4. Ensures all staff is properly trained on security plan and that security procedures are understood, respected and applied by staff
5. Analyses the security environment in the Philippines, identifies threats and risks with the aim to provide guidance and advice to the management on measures to be taken.
6. Undertake regular field trips in order to monitor and assess the operational areas and field offices as required.
7. Keeps track of all issues pertaining to the security condition in the country, by following the news, tracing rumours in the city and through other sources, on a daily basis.
8. Conducts daily monitoring of events, incidents and near-misses and assesses risks.
9. Conducts or participates in Security related trainings inside or outside the Federation
10. Ensure all safety and security related matters are effectively and efficiently assessed, resolved, recorded and disseminated.

Security communication:

1. Is the first point of contact for the Head of Delegation (HoD) during incidents in the Philippines.
2. Ensures a continuous contact with HoD (or Acting) and Regional Security coordinator during any incident.
3. Reports to HoD (or Acting) relevant security issues in daily basis as they occur and gives advice and recommendations on the office’s security regulations and measures to be taken.
4. In consultation with HoD (or Acting) provides the information for green light for any exceptional expatriate movements.
5. Tracks all security incidents and electronically updates information maps (such as, but not limited to PRC incidents, NGO incidents, incidents in Manila and in the areas of IFRC field offices or places with team deployments.
6. Prepares and shares security related information for staff updates at office meetings, or for immediate incidents by SMS or by email.
7. Informs HoD (or Acting) and as instructed updates Administration/HR department in case of any incident/concerns related office property, assets and staff’s that the staff Code of Conduct (CoC) has been breached.
8. Responsible for comprehensive security briefings of all new delegates and visitors ensuring they are familiar with the IFRC regulations, responses in the event of security incidents (attacks, fire, earthquake, etc) and the protocols for use of radio, phones and safe rooms in the residence and shared guest house.
9. Ensures guards, drivers and radio operators are updated on all safety/security procedures and movement restrictions in Manila or in field offices.

Lateral relationships:

1. Ensures a very close liaison with the Logistics Officer to ensure relevant daily security information to drivers, directly or through the head driver as required.
2. In very close collaboration with Head Driver ensures daily monitoring and assessment of routes for staff movements in the city.
3. Attends security meetings held by ICRC, UNDSS, and government security related departments. Provides a verbal or written update to the HoD (or Acting).
4. Maintains a strong relation with PRC through PRC security focal point and shares all necessary security related information with each other. Supports the development of the PRC security management system as requested and approved by HoD (or Acting).
5. Maintains a strong relationship, co-ordination and cooperation with ICRC. Attends the Movement Security and Access Working Group Meetings.
6. Develops a relationship with the security officers of other international organisations.

Passive security

1. Ensures all measures are in place for the safety and security of the Office ’s premises, such as offices, residences, warehouses, other asset and inventory.
2. Ensures that all offices and other premises are securely locked outside of working hours
3. Ensures that the office and residential safe rooms have all the required items for longer hibernation.
4. Ensures that all fire-fighting equipment, including fire extinguishers are checked, not expired and that staff is trained to use this equipment
5. Ensures all passive security measures around all relevant premises are in place and regularly check these for quality and repairs

Reporting

1. Immediately reports any security incident in Philippines or involving an I/NGO in the country to HoD (or Acting).
2. Prepares weekly, quarterly security reports including mapping for Regional Security Coordinator and Geneva Security Unit
3. Prepares maps of security incidents and electronically updates information maps (such as, but not limited to incidents in Manila and in IFRC field offices, PRC incidents, NGO incidents).
4. Ensures that all relevant incident reports are written, reviewed by HoD (or Acting) and filed
5. Reports any violation of the security regulations by the staff immediately to HoD (or Acting) including non-permitted movements
6. Reports on the performance of watchmen/drivers and advises the HoD (or Acting) on measures to be taken, additional training required and recommendations to be made on those persons.

Duties Applicable to all staff

1. Actively work towards the achievement of the Federation Secretariat’s goals

2. Abide by and work in accordance with the Red Cross and Red Cross principles

3. Perform any other work-related duties and responsibilities that may be assigned by the line manager

Position Requirements

Education

• A relevant education at minimum Bachelor level
• Successfully completed the Stay Safe e-learning courses (basic and Managers)

Experience

• 3 years’ experience in a similar role preferably with an INGO/NGO/UN/Military
• Field experience in humanitarian security work
• Experience working with the military, security agencies and law enforcement agencies

Knowledge and Skills

• Good communication skills
• Strong analytical skills in political, socio-economic and security areas
• Ability to work in a multi-cultural environment
• Good stress management skills
• Self supporting in computers [Windows, Microsoft Office, database, e-mail (Outlook) etc.]

Languages

• Fluently spoken and written English
• Knowledge of another IFRC official language
• Good command of Tagalog

How to apply:

This is a Philippines National Consultancy contract. Those who are interested should send their CV, letter of interest, and daily consultancy rate in PHP (Philippine PESO) to Joanna.Pellerin@ifrc.org

Only shortlisted candidates who lives in Manila, Philippines will be contacted for an interview. CV must be save in this sample format: Juan Dela Cruz_Safety Advisor Consultant

Email subject: Safety Advisor Consultant

Closing Date: 27th of January 2022