Senior Officer, Planning, Monitoring, Evaluation and Reporting

Planning

• Support and contribute to the review of the Asia Pacific regional COVID-19 Emergency Plan of Action (EPoA) operation and aligning to the global COVID-19 Emergency Appeal (EA) and as well as global planning and monitoring framework for COVID-19 operation (Operations and PMER).
• Provide technical guidance for the National Society Response Plans as part of the Asia Pacific COVID-19 operation.

Monitoring

• Sensitize and support to IFRC country offices and National Societies across Asia Pacific on the use of tools such as logical frameworks (objectives, indicators and targets), monitoring and evaluation (M&E) plans, Gantt charts, indicator tracking tables (ITTs), baseline – end line studies and matrixes to monitor outcomes, outputs and activities related to the COVID-19 operation.
• Train the use of monitoring and reporting templates, in coordination with IFRC teams (Operations and PMER).
• Participate in the Asia Pacific and global creation, adjustment and use of M&E and information management (IM) systems to support the monitoring of COVID-19 actions.
• Support to IFRC country offices and National Societies across Asia Pacific on regular monitoring of projects, programmes and plans to facilitate results-based management and with the aim to strengthen accountability and evidence-based results.
• Participate in regular meetings related to COVID-19 operation as required.

Evaluation

• Support Real Time Learning and other evaluations related to COVID-19 operation.

Reporting

• Consolidate and review narrative reports for the operation, ensuring coherence of the information, edition and formats in coordination with the operations team in compliance with the IFRC quality standards and timeliness to fulfil established deadlines.
• Coordinate with IFRC country offices in timely submission/consolidation of donor reports.
• Ensure programmatic information in reports is coherent with financial information in cross-checking and verification processes with operations team.
• Responsible for quality control for the completion of reports (emergency and pledge-based) related to COVID-19 operation, guaranteeing the quality of the information and correct use of templates as required by donor or IFRC.

Other

• Serve as the PMER focal point for the COVID-19 operation in the Asia Pacific regional office.
• Maintain knowledge, understanding and use of the IFRC planning, monitoring, evaluation and reporting systems and procedures.
• Support the Asia Pacific regional office team with PMER duties, as needed, to ensure business continuity.

Education

Required

• University degree or bachelor’s degree in economic or social sciences or equivalent qualification

Experience

Required

• Two (2) or more years of reporting experience
• Three (3) or more years project planning and reporting experience**

Preferred

• At least 2 years of experience in complex emergency operations
• Familiarity with IFRC emergency operations
• Acquainted with IFRC policies, procedures and systems
• Work experience at international and/or national level and/or volunteer experience in the RC/RC

Knowledge, Skills and Language

Skills Requirement

• Excellent communication skills in English
• Strong background in report-writing and product delivery to tight deadlines
• Experience in implementation of monitoring and evaluation systems for projects/programmes
• Analytical and solution-focused person
• Excellent stress management skills
• Self-supporting in computers (Windows, spread sheets, word-processing, email, etc.)
• Demonstrate readiness to learn and increase knowledge
• Ability to work under pressure and during flexible working hours

Language Requirement

• Fluently spoken and written English

Competencies and Values

COMPETENCIES

• COMMUNICATION; Speaks and writes clearly and effectively; demonstrates ability and willingness to adapt language, tone and style to different audiences; ensures messages are understood; is attentive to others and encourages open, two-way communication. Advocates on behalf of the Federation.
• COLLABORATION and TEAMWORK; Promotes cooperation, supporting others and sharing the credit for achievements; accepts consensus views. Establishes strong interpersonal relationships and works effectively with colleagues and partners from different backgrounds, cultures and functions, to achieve organisational goals and optimize results.
• JUDGEMENT and DECISION MAKING; Demonstrates a capacity to gather relevant information systematically and make objective judgements. Shows an ability to reach sound and balanced decisions and take into account their positive and negative impacts. Brings clarity and direction to ambiguous, complex or difficult situations.
• NATIONAL SOCIETY and CUSTOMER RELATIONS; Identifies, understands and meets internal and external customer needs (*National Societies, colleagues, stakeholders); builds productive customer relationships; ensures that services provided are of high quality; takes responsibility for ensuring customer satisfaction and loyalty.
• CREATIVITY and INNOVATION; Leads or substantially contributes to the development of new or better processes, methods, systems and practices to improve organizational performance by means of innovative ideas and creative thinking.
• BUILDING TRUST; Establishes open, candid, trusting relationships; treats all individuals fairly and with respect; behaves in accordance with IFRC values and stated commitments; maintains high standards of integrity.

VALUES

• RESPECT FOR DIVERSITY; Treats all individuals and groups fairly and shows respect for all persons equally, without any distinction on the basis of nationality, race, religious beliefs, class, political opinions, or any other grounds.
• INTEGRITY; Works in accordance with the Red Cross and Red Crescent Movement’s Fundamental Principles and Values, in a transparent and accountable manner.
• PROFESSIONALISM; Shows pride in work and in achievements; demonstrates knowledge, professional competence, and technical mastery of relevant subjects. Displays self-control, perseverance and resilience in the face of pressure or adversity.
• ACCOUNTABILITY; Honours commitments, and takes responsibility for delivering high quality outcomes.

Important Note:

• This position is graded as Grade J - Senior Officer
• Please note that the selected candidate will be hired through a national contract under Malaysia labor law.
• The incumbent is responsible to abide by Federation policies, procedures, plans and the applicable laws
• The closing date is midnight Geneva time zone. Applications received after the closing date will not be considered;
• Only those candidates shortlisted for interviews will be notified.

The position will be based in Kuala Lumpur thus Malaysian as well as foreign applicants with valid and current residence and work permits in Malaysia are encouraged to apply.

How to apply:

In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that applicants submit their applications together with a letter of motivation no later than 19.12.2021 on this link