Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian network, reaching 150 million people each year through its 192 member National Societies. The organization acts before, during and after disasters, crises and health emergences in order to meet the needs and improve the lives of vulnerable people. IFRC’s work is guided by seven Fundamental Principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices the organization’s collective vision and determination to move forward in tackling the major challenges that presently confront humanity.
As one of the five decentralized parts of the IFRC Secretariat, the Asia Pacific Regional Office (APRO) leads the support to National Societies of 38 countries – including Indonesia – through eight Country Offices and five Country Cluster Delegations. The Country Cluster Delegation (CCD) in Jakarta is responsible for overseeing IFRC support to the National Societies of Indonesia and Timor-Leste, including in implementing humanitarian and development programmes that address the needs of vulnerable people, as well as representation to the Association of Southeast Asian Nations (ASEAN).
Indonesia is one of the most disaster-prone countries in the world. The country lies in a zone of high tectonic activity making it prone to earthquakes and tsunamis and has over 40 active volcanoes. It is also prone to floods, droughts, landslides, and forest fires which, due to climate change, are increasing in terms of both frequency and intensity, particularly in the southern and eastern parts of the country. Timor-Leste is a disaster-prone country. Floods, landslides, and heavy winds are the most common natural hazards in Timor-Leste, disrupting the land transport system by destroying bridges, washing out roads and damaging infrastructure. Droughts are becoming more frequent during the dry season, exacerbating the country’s food security problem. Climate Change is expected to increase the frequency and intensity of seasonal droughts and flooding as El Niño and La Niña phenomena delay the start of the rainy season and can produce localized heavy rainfall. Timor-Leste is also near the intersection of three continental plates, making it vulnerable to major earthquakes. Cyclone activity in the country is also predicted to become more frequent and intense due to climate change.
DISASTER RISK MANAGEMENT COORDINATOR – NATIONAL STAFF
Date of issue : 09 – 12 – 2021
Closing date : 16 – 12 – 2021
Duty station : Jakarta
Country : INDONESIA
Contract Duration : 6 months (with possible extension)
Category of Staff : National Staff
Job Purpose
Reporting to IFRC Country Cluster Delegation (CCD) Program Coordinator and with technical supervision of APRO Operation Coordinator South-East Asia, the Disaster Risk Management Coordinator for CCD Indonesia and Timor-Leste will provide leadership to the Disaster Risk Management team on humanitarian operations and ongoing disaster risk management programming. This will include: supporting the mobilization and coordination of resources required for effective and efficient disaster response efforts; overseeing the development and implementation of Emergency Plans of Action (EPoA) in coordination with Pelang Merah Indonesia (PMI) and Cruz Vermelha De Timor-Leste (CVTL) to access funding from IFRC’s Disaster Relief Emergency Funds and Emergency Appeal mechanisms and overseeing the implementation of programming designed to support national societies on capacity building for disaster risk reduction and preparedness for effective response.
The DRM Coordinator will work in collaboration with Movement Partners, including PMI, CVTL, International Committee of the Red Cross (ICRC) and Partner National Societies (PNS), as well as non-movement coordination mechanisms, such as the Humanitarian Country Team (HCT) at country level. The position is based in Jakarta but may require deployments to disaster impacted areas.
Job Duties and Responsibilities
- Working closely with DRM Manager and DRM team, ensure the smooth development and implementation of all programming and response operations under the DRM portfolio.
- Manage the disaster monitor roster and ensure the timely provision and distribution of information and alerts through the CCDs disaster monitoring whatsapp group.
- Oversee the development and dissemination of informal updates regarding recently occurring disasters to partners and key contacts at IFRC’s Asia Pacific Regional Office (APRO) using the DRM team’s emailing lists.
- Oversee the regular updating of IFRC’s GO Platform with critical information regarding disasters and NS responses in close consultation with NS DRM counterparts.
- Develop a strong and productive working relationship with IFRC’s key implementing partners, Pelang Merah Indonesia (PMI) and Cruz Vermelha De Timor-Leste to ensure that Emergency Plans of Action are developed and implemented based on needs and in line with national and international humanitarian standards and guidelines, as well as IFRC policies, procedures and tools.
- Undertake regular monitoring of EPoAs and budgets against targets to track implementation and work with NS operations teams to find solutions to implementation and reporting bottlenecks. When required update EPoAs through Operational Updates in close coordination with Operations Coordinator South-East Asia.
- Coordinate and ensure sufficient technical support to all areas of the operation including water, sanitation and hygiene (WASH), health, risk communication and community engagement (RCCE), communication, information management (IM), national society development, cash and voucher assistance (CVA) and protection gender and inclusion (PGI), liaising with technical focal points at IFRC and NS regularly to ensure smooth implementation.
- Support the development and maintenance of a response roster for the CCD and recruit additional surge staff to support the implementation of operations, as required.
- Support the Cash and Voucher Assistance focal point to encourage the use of and provide guidance to NS on the implementation of CVA as a key modality for response under their operations.
- Ensure that the IFRC operations team prepare accurate and timely operational analyses, situation updates, operational updates and reports.
- Support NS in the achievement of planned outcomes and deliverables in all DRM programming, following quality standards, timelines and within budgets.
- Using Federation systems such as Apple and BO, track operations budgets and run financial reports to ensure that expenditure relating to IFRC funded operations are within income and approved ceilings, in compliance with IFRC finance procedures and in line with pledge earmarking requirements.
- Oversee the review and approval of NS working advance reconciliations to ensure compliance with IFRC financial procedures.
- Ensuring that all supporting legal document such as project agreements are negotiated, updated and shared among partners.
- Initiate and coordinate regular meetings with technical staff working on operations and ongoing programming and support the flow of information between national society counterparts and the CCD’s technical support team and address emerging issues.
- Work closely with the Program Coordinator and Senior Management Team regarding pledge management to ensure that to ensure that challenges are tackled and communicated in a timely and professional manner and donor and partner relationships can be managed effectively.
- Support the Program Coordinator on developing and maintaining strong working relationships with donors supporting the DRM work of IFRC and the national societies.
- In close consultation with the Partnerships and Program Coordinators lead on the development of new proposals to donors to support national societies with the implementation of their strategic objectives on DRM, with a particular focus on cash readiness and shelter.
- In close coordination with the PMER team, oversee lessons learned, after action reviews and evaluations of ongoing programs and response operations, including working with NS to develop the approach and methodology and where necessary, recruiting and managing an evaluation team to undertake the process.
- Ensure cooperation and coordination between APRO, CCD Jakarta and Timor-Leste and the national societies on anything pertaining to operations including assessments, requests for information, reporting and evaluations.
- Attend Regional Task Force (RTFs) meetings on behalf of the CCD Jakarta and Timor-Leste and ensure the flow of relevant information from APRO to the operations team and national societies.
- Supervise and mentor DRM Senior Officer especially regarding the management and implementation of operations.
- Take the lead on supporting NS understanding and application of Principles and Rules for Red Cross and Red Crescent Humanitarian Assistance, IFRC’s Emergency Response mechanisms (Disaster Relief Emergency Fund, Emergency Appeal) and tools (Regional Disaster Response Team -RDRT, Emergency Response Unit -ERU, Field Assessment and Coordination Tool – FACT).
- In close cooperation with DRM Manager assist NS to undertake institutional capacity assessments for disaster response using the Preparedness for Effectiveness Response (PER) tool.
- Take the lead on ensuring the preparedness of the IFRC CCD to respond effectively to disasters ensuring understanding of and facilitating access to standard operating procedures and templates.
- Work closely with and support DRM Manager to liaise with NS and PNS on seasonal preparedness and movement readiness.
- Coordinating closely with the Program Coordinator to monitor the health and well-being of the DRM team of the CCD Jakarta and Timor-Leste and actively promote work life balance amongst the team.
Requirements
Education
- Relevant university education or an equivalent of qualifying experience (10 years)
- Basic Delegates Training Course (BTC) or IMPACT or equivalent knowledge is preferred
- ERU, FACT or RDRT training is preferred
Experience
- At least 6 years of emergency/crisis disaster risk management experience, including mentoring staff
- Field experience in coordinating disaster and crisis management operations
- At least 3 years of work experience with RC/RC
- Experience in project cycle management including proposal development, budgeting and reporting, monitoring and evaluation
- Experienced in result-oriented Movement and External Coordination
- Experience working with financial systems, preferably have sound understanding of IFRC system is preferred
- Working for a humanitarian/non-profit making organization at the local level
Knowledge and skills
- Effective team and project management skills
- Good analytical skills and solution-oriented
- Good knowledge and relevant work experience in the Indonesian context
- Good mentoring and capacity development skills
- Ability to work well in a multicultural team
- Strong demonstrable skills and expertise in capacity building for DRM
- Good skills in training, facilitation and presentations
- Good oral communication and report writing skills
- Exceptional organizational ability with an eye for detail
- Self-supporting in computers
- Able to work independently and as part of the team
- Demonstrated ability to solve complex problems
- Demonstrated ability to make sound decisions in stressful circumstances
- Ability to manage stress in self and team
- Demonstrated accountability
Languages
- Fluently spoken and written English
How to apply:
Please submit your application letter addressing the above qualifications and experience with your curriculum vitae to IFRC jobs or click this link: bit.ly/DRMCoordinator